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SYMSONIA FIRE PROTECTION DISTRICT MISSION STATEMENT, BYLAWS, AND STANDARD OPERATING GUIDELINES

THIS MANUAL IS DESIGNED TO INFORM AND TRAIN MEMBERS AND PROSPECTIVE MEMBERS OF THE SYMSONIA FIRE DEPARMENT OF THE RULES AND REGULATIONS USED TO GOVERN THE SYMSONIA FIRE DEPARTMENT.

THE MANUAL WAS FORMULATED AND INFORMATION COMPILED BY THE OFFICERS AND BOARD OF TRUSTEES OF THE SYMSONIA FIRE DEPARTMENT TO PROVIDE WRITTEN DOCUMENTATION AS TO THE ORGANIZATION, OPERATION, AND RESPONSE GUIDELINES TO BE FOLLOWED BY ITS MEMBERS.

QUESTIONS CONCERNING THE INFORMATION INCLUDED IN THIS MANUAL MAY BE DIRECTED TO THE OFFICERS OF THE FIRE DEPARTMENT OR TO THE BOARD OF TRUSTEES.

THE BOARD OF TRUSTEES AND OFFICERS OF THE SYMSONIA FIRE DEPARTMENT RESERVE THE RIGHT TO REVOKE, AMEND, ADD OR DELETE ANY PART OF THIS MANUAL AT ANY TIME.  MEMBERS WILL BE INFORMED OF THE CHANGE WHEN THAT TIME ARRISES.

ALL MEMBERS OF THE SYMSONIA FIRE DEPARTMENT WILL HAVE AVAILABLE A COPY OF THE BYLAWS AND GUIDELINES AVAILABLE TO THEM AND WILL SIGN AN ACKNOWEDGEMENT THAT THEY HAVE BEEN INFORMED OF THEM.

UPDATES ADDED TO THE MANUAL & APPROVED BY THE BOARD OF TRUSTEES:

  1. JANUARY 2018, TO REFLECT NEW STATE AND COUNTY PROTOCOLS AND TO UPDATE THE WORDING OF PROCEDURES TO GUIDELINES.
  2. FEBRUARY 2019, REMOVED 104.07 RANDOM SUBSTANCE POLICY, AND ADDED 104.07 ALCOHOL AND CONTROLLED SUBSTANCE POLICY TO THE STANDARD OPERATING GUIDELINES. UPDATED BYLAWS TO REFLECT ON THE 104.07 CHANGE IN SECTION III-GENERAL MEMBERSHIP, SUB-CATEGORY-CONDUCT. UPDATED LETTER OF ACKNOWLEDGEMENT TO REFLECT ON THE ALCOHOL AND CONTROLLED SUBSTANCE POLICY.

MISSION STATEMENT

            THE SYMSONIA FIRE DEPARTMENT WILL PROVIDE FIRE PROTECTION AND SUPPRESSION TO THE SYMSONIA COMMUNITY TO A LEVEL OF TRAINING WHICH HAS BEEN RECEIVED BY ITS MEMBERS AND WITH THE EQUIPMENT PROVIDED.

TO PROVIDE A FIRE PROTECTION PROGRAM THAT IS PRACTICAL AND TO THE BEST OF OUR ABILITIES.

TO PROVIDE BASIC ASSISTANCE AND/OR A RESCUE PROGRAM COMPARABLE TO THE TRAINING AND ABILITY OF THE MEMBERS AND TO THE EXTENT THAT THE EQUIPMENT PROVIDED ALLOWS.

TO ASIST THE COMMUNITY IN A MANNER REQUIRED TO THE EXTENT PRACTICAL AND FEASIBLE WITHIN THE FIRE DEPARTMENT’S STANDARD OPERATIONAL GUIDELINES.

TO ASSIST NEIGHBORING FIRE DEPARTMENTS WITH MUTUAL AID TO THE EXTENT THAT OUR COMMUNITY IS STILL PROTECTED BY THIS FIRE DEPARTMENT AND IS NOT LEFT IN DANGER.

TO THE BEST OF OUR ABILITY AND BUDGETARY CONSTRAINTS, PROVIDE OUR FIREFIGHTERS WITH THE LATES MOST UP TO DATE TRAINING POSSIBLE.

TO BE FINANCIALLY RESPONSIBLE WITH THE TAX PAYERS DOLLARS PROVIDED TO US AND THE EQUIPMENT OWNED BY THIS COMMUNITY’S FIRE DEPARTMENT.

TO MAINTAIN A FIRE DEPARTMENT THAT THIS COMMUNITY CAN BE PROUD OF, AND TO STRIVE TO BRING NO DISHONOR UPON THE FIRE DEPARTMENT OR THE COMMUNITY SERVED BY IT.

BYLAWS

INTRODUCTION

These Bylaws are formulated by the officers and Board of Trustees of the Symsonia Fire Department for the purpose of governing its members and the regulation of affairs. These bylaws shall not be amended, altered, added to, or deleted without the consent of the majority of the Board of Trustees.

ARTICLE I

MEMBERSHIP

SECTION I – QUALIFICATION

                        APPLICATION:  To become a firefighter an application must be filled out and submitted. The Chief will present the application to the Board of Trustees after he has completed a thorough investigation into the applicant’s background.

                        AGE: The applicant must be eighteen (18) years of age or older to become a firefighter.    The approval process will be the same as stated in the APPLICATION section above.

                        LEGAL REQUIREMENTS:  An applicant must meet all legal requirements and shall be governed by the regulations of federal, state and local government agencies, and shall be governed by the Symsonia Fire Department Bylaws.  An applicant shall not be a convicted felon and must have a good driving record per 739 KAR 2:100. Volunteer firefighter requirements.  If at any time the Chief and/or officers feel an applicant or firefighter is a high risk, the Chief temporarily suspend, and then bring the matter before the Board of Trustees and make recommendations as to appropriate action.  The Board of Trustees will have final authority in all personnel matters.

                        CHARACTER:  The applicant shall be of good moral character and show an earnest desire to serve the community.  He / She must be willing to participate in all activities of the Fire Department and be willing to take orders from his /her superiors.  When given an order, he / she shall strive to carry it out to the best of his ability and have a justifiable explanation for not doing so.  He / she must always conduct him / her self in a respectable manner and shall not use abusive or profane language especially at a fire scene.  Any firefighter under the influence of alcohol or drugs shall not be permitted in the firehouse or at the scene of a fire or other incident.

                        APPROVAL:  After an applicant has been approved by the Board of Trustees, he enters a probation period of 90 days.  In addition to the required training, he must participate in all Fire Department activities to the best of his ability, unless excused by the Chief, in order to be considered for full membership.

SECTION II – PROBATIONARY PERIOD TRAINEES:

                        TRAINEES:  No probationary firefighter shall be in the fire station by themselves without the presence of an officer, engineer, or senior firefighter.

                        ISSUANCE OF EQUIPMENT: The applicant/trainee must receive at least 20 hours of state required basic firefighter training in training hours deemed necessary by the Kentucky State Fire Commission before receiving turnout gear, monitor, or privileges as directed by the Chief.  Upon completion of 20 hours, the applicant shall begin to participate in fire ground activities as directed by the officer in charge.  All turnout gear is to be housed at the station unless permission is granted by the Chief to keep it with the firefighters.

SECTION III – GENERAL MEMBERSHIP

                       TRAINING ATTENDANCE:  All officers, firefighters, and trainees must attend fire training meetings when scheduled by the training officer. Schedules will be posted well in advance. Normally, training will be scheduled for a Monday or Tuesday at 7PM depending on availability of instructors. Special called meetings may be held each month and will be announced by the Chief or designated officer.  Failure to attend less than 20 hours per year of in house training for firefighters, and 30 Hours per year for officers, without proper excused absences will result in suspension or termination from the department as outlined in Standard Operating Guidelines section 104.06.

                        CONTINUING TRAINING REQUIREMENTS:  To maintain state certification requirements and remain an active member, a minimum of 20 hours of state approved training are required each year.  If an officer, firefighter, or trainee is sick or is working, he may be excused by notifying an officer prior to the meeting.  Anyone having 3 or more unexcused absences in 3 months may be subject to disciplinary action by the Board of Trustees at the discretion of the Chief.

                        DUTIES:  In addition to meeting attendance and training requirements, the firefighter must respond to all calls when available and participate in readying of equipment after a fire.  He shall also be responsible for all work detail assignments and special assignments as directed by the Chief.

                        CONDUCT:  A member of the Symsonia Fire Department shall conduct theirself in a respectable manner at all times when representing the Fire Department.  They shall not misuse any fire department equipment, nor shall they use any of the equipment for their own personal gain.  The fire department may adopt a code of conduct relative to the performance, attitude, and behavior of all fire department members. All members shall also follow the alcohol and controlled substance policy as outlined in the Standard Operating Guidelines, 104.07.

ARTICLE II

DUTIES AND RESPONSIBILITIES

SECTION I – CHAIN OF COMMAND:

            ORGANIZATION CHART:   An organizational chart for chain of command shall be developed and shall contain a position of authority for fire ground command and other such duties as directed by the Chief.

            CHAIN OF COMMAND:  The chain of command of the Symsonia Fire Department shall be:  Chief, Deputy Chief or Assistant Chief, Fire Captain on scene, Fire Lieutenant on scene, or Fire Engineer, Sub-Engineer or Senior Firefighter on scene in that order.

RESPONSIBILITIES OF LINE MEMBERS:

  1. CHIEF
  1. Is responsible for overall operation of the Fire Department.
  2. Makes all major purchases as directed by the Board of Trustees
  3. Responsible for records and reports as required by governing bodies.
  4. Responsible for major repairs as directed by the Board of Trustees.
  5. Shall direct staff members in their duties and responsibilities.
  6. Responsible for safety of personnel at the fire scene unless delegated to the Safety Officer.
  7. Works to maintain high morale in the fire department.
  8. Shall carry out all duties and responsibilities specified in Chapter 75 of Kentucky Revised Statutes.
  1. DEPUTY / ASSISTANT CHIEF
  1. Is in charge in the absence of the Chief.
  2. Performs other duties as directed by the Chief.
  3. Responsible for all records and reports as directed by the Chief.
  4. Responsible for upkeep and maintenance of Fire Department grounds, buildings, and equipment.
  1. CAPTAIN
  1. Will perform the duties of the next highest ranking officer as directed in the superior’s absence.
  2. Under the direction of the supervising officer, will direct firefighting activities to Lieutenants, Engineers, and Firefighters.
  3. Leads activities as directed by superior officer.
  1. LIEUTENANT
  1. Will perform the duties of the next highest ranking officer as directed in the superior’s absence.
  2. Under the direction of the supervising officer, will direct firefighting activities to Engineers, and Firefighters.
  • ENGINEER
  1. Responsible for operation of pumpers, brush trucks, and other apparatus as required.
  2. Responsible for sufficient water supply to the fire ground.
  3. Responsible for all equipment assigned to his apparatus.
  4. Responsible for keeping track of members responding on his apparatus.
  5. Responsible for apparatus being readied for service after a call.
  6. Responsible for initial preparation of run report.
  • FIREFIGHTER
  1. Lays hose, attacks fires, and is responsible for rescue, salvage, and overhaul in a structural fire.
  2. Responsible for containment of fire, extrication of victims, securing of scene of all vehicular and related incidents.
  3. Responsible for safe operation, containment and extinguishment of all ground fires.
  4. Responsible for care and maintenance of all equipment assigned to him.
  5. Responsible for the care and maintenance of the fire stations and grounds as directed by the Chief or Maintenance Officer.

RESPONSIBILITIES OF STAFF MEMBERS:

  1. TRAINING OFFICER
  1. Responsible for provision of fire service instruction to all members in order to accomplish Kentucky Fire Service Standards, and all other training requirements.
  2. Makes needs assessments, writes objectives, and selects training methods, manages training sessions, and evaluates and maintains competency relative to certification programs of members.
  3. Appoints training advisory committee to assist in training functions.
  1. SAFETY OFFICER
  1. Responsible for the safety of all actions and guidelines carried out during all fire ground and training activities.
  2. Shall perform all Safety Officer Duties as prescribed by the NFPA 1500 and 1501 Fire Safety Standards.
  3. Shall be responsible for halting all fire ground or training activities as soon as deemed to be unsafe practices or actions by direct observation or notification.
  1. MAINTENANCE OFFICER
  1. Shall direct all maintenance duties or supervision of personnel as directed by the Deputy or Assistant Chief.
  2. Shall be responsible for reporting and follow-up of all maintenance and repairs necessary for the normal operation of all equipment, apparatus, buildings, and grounds.
  3. PUBLIC INFORMATION OFFICER
  1. Only a Chief officer, or designee, is approved to speak to any member of the media.
  2. If you are asked to comment on any fire department business, you are to reply “No Comment”. Any emergency we respond to, under no circumstances shall information be published on social media about the event. It is however acceptable to share from the official Symsonia fire department social media pages.
  • LEAD E.M.T.
  1. First Symsonia E.M.T. on scene of a medical emergency in our district is the lead E.M.T. for that specific call. As soon as Mayfield/Graves E.M.S. arrives on scene, they gain full control of that patient when care is turned to them from Symsonia.
  2. Responsible for the writing of the report(s)
  3. Responsible for directing all activities of Firefighter/EMTs during a medical emergency in which the Fire Department is involved
  • E.M.T.s
  1. Responsible for keeping all E.M.T. kits stocked, and replenished as needed. Will also notify the chief when supply is low of any item in kits.

ARTICLE III

STANDARD OPERATING GUIDELINES

SECTION I – ESTABLISHING STANDARD OPERATING GUIDELINES

            All guidelines of the fire department except those regarded as routine non-firefighting duties or basic firefighting shall be stated in written form and shall be clearly outlined and numbered.  Such Standard Operating Guidelines shall be the adoptions of officers and members in majority with the advice and consent of the Fire Chief as required by Chapter 75 of the Kentucky Revised Statutes, and shall be submitted to the Board of Trustees for approval.

ARTICLE IV

TRAINING OBJECTIVES

SECTION I – TRAINING OBJECTIVES

            Training offered by the Symsonia Fire Department shall be designed to accomplish the following objectives:

  1. Kentucky Fire Commission Standards Certification
  2. Meeting the objectives of NFPA Fire Standards when possible.
  3. Upward mobility of the fire department members concerning rank and promotion.
  4. Giving the Symsonia community the best fire protection available from the fire department’s volunteer members.

SECTION II – TRAINING AVAILABILITY

            The Training Officer of the Symsonia Fire Department shall make available all training necessary to meet state certification standards within reason.  Training shall be scheduled three hours per session minimum and special schools scheduled as deemed necessary.

SECTION III – OTHER

            All state approved training and fire schools shall be deemed acceptable by the fire department for the 150-hour initial certification and continuing 20 hour per year certification.  Evidence and acceptance of such training shall be in the form of a signed KFS-1 or KFS-2 form or other acceptable means such as a signed EMT continuing education form or Certificate of Training.

ARTICLE V

MEETINGS

SECTION I – TIME, PLACE, AND FACILITIES

            REGULAR MEETINGS: Regular meetings shall be held when scheduled.  Meeting space and/or training facilities shall be provided by the Training Officer or assigned personnel.

            OFFICERS MEETINGS:  Regular Officers meetings shall be held at a date, time, and place established by the Chief.

            COMMITTEE MEETINGS:  Committee meetings may be held at an established time and place as deemed necessary by the Committee Chairman upon his appointment by the Chief.

            SPECIAL MEETINGS:  Special meetings may be called by the Chief, Training Officer, Maintenance Officer, EMS Officer, Committee Chairman, or other such personnel as designated by the Chief.

            HOLIDAYS:  Meeting falling on or near a holiday may either by rescheduled or cancelled by the Chief or other authorized person.

            BOARD OF TRUSTEES MEETINGS:  Board of Trustees meetings will be held on the 2nd Monday of each Month at 7 pm in the fire department meeting room.  When the meeting is on a holiday, the meeting will be held the following Monday in the fire department meeting room. Other special board of trustee meetings may be held as deemed necessary.

ARTICLE VI

RESIGNATIONS AND LEAVES OF ABSENCE

SECTION I – RESIGNATIONS

            GUIDELINE:  Any firefighter or officer who desires termination of service with the Symsonia Fire Department may do so by submitting a written resignation to the Chief or Board of Trustees.

            EQUIPMENT:  All assigned equipment shall be turned in to the Chief and properly accounted for.  Any equipment lost or damaged (beyond reasonable wear and tear) shall be the financial responsibility of the resignee.  If such equipment is not replaced or paid for, legal action may be taken for reimbursement.

SECTION II – LEAVE OF ABSENCE

            GUIDELINE:  Any absence from Department activities for a period of more than 30 days shall be deemed a leave of absence and may be granted by written request to the Chief.  If a leave of absence is temporary, all equipment assigned and training hours accumulated shall remain assigned to the firefighter or officer requesting the leave.  If a leave of absence is indefinite, all equipment must be turned in as outlined for resignation.  Al accumulated training shall be turned in to the state and the firefighter or officer requesting leave shall be placed on the state’s inactive list for fire training certification.

ARTICLE VII

GRIEVANCES

SECTION I

            Any grievance between a firefighter and his superior officer, or any grievance between firefighters/officers shall be turned over to the Chief, who will either settle the issue himself or submit it to the Board for closure. The Board has final authority on personnel matters.

ARTICLE VIII

EMERGENCY MEDICAL TECNICIANS

SECTION I

            Members of the department that are certified Emergency Medical Technicians, will be able to provide to that capacity of which they are trained (Kentucky State Protocols, see KBEMS), or of what the medical director of Graves county will allow.

                                                                     ARTICLE IX

USE OF LIGHTS AND SIRENS ON PERSONAL VEHICLES

            The Chief will issue written permission to those firefighters permitted to use lights and sirens on their personal vehicles with the following stipulations.

  1. The firefighter must be 21 years of age.
  2. The firefighter must obey all traffic laws.
  3. The firefighter must notify his insurance company that he is a volunteer firefighter and that his vehicle is to be used as an emergency vehicle.
  • The vehicle must be inspected by someone who is knowledgeable of the Kentucky state laws regarding emergency lighting, specifically under KRS 189.920 Flashing lights and sirens, and will have 360 degree view of the emergency lighting on the personally owned vehicle.

With the exception of officers, no one shall use emergency lights and sirens outside of the Symsonia Fire Protection District.     SYMSONIA FIRE DEPARTMENT

STANDARD OPERATING GUIDELINES

TABLE OF CONTENTS

100.00 INTRODUCTION

            100.01 PURPOSE OF MANUAL

            100.02 DUTY OF CITIZENS

            100.03 FAMILIARIZATION WITH STANDARD OPERATING GUIDELINES’S

            100.04 RIGHT TO AMEND, REVOKE, ADD TO, OR DELETE

101.00 CHIEF

            101.01 HEAD OF DEPARTMENT

            101.02 RESPONSIBILITIES

            101.03 ATTENDANCE AND DIRECTION OF OFFICERS

            101.04 INFORM CITIZENS

            101.05 RECORDS AND INVESTIGATIONS

102.00 DEPUTY/ASSISTANT CHIEF

            102.01 APPOINTED BY CHIEF

            102.02 COMMAND IN ABSENCE OF CHIEF

            102.03 RESPONSIBILITIES

103.00 OFFICERS AND MEMBERS

            103.01 CAPTAIN

            103.02 LIEUTENANT

            103.03 ENGINEER

            103.04 SUB-ENGINEER

            103.05 FIREFIGHTER

            103.06 TRAINING OFFICER

            103.07 EMS OFFICER

            103.08 SAFETY OFFICER

            103.09 MAINTENANCE OFFICER

            103.10 PUBLIC INFORMATION OFFICER

104.00 MEMBERS

            104.01 APPLICATIONS AND REQUIREMENTS

            104.02 TRIAL PERIOD – DUTIES

            104.03 CONTINUING DUTIES

            104.04 OFFICERS AND MEMBERS CONDUCT

            104.05 CARE OF EQUIPMENT AND GROUNDS

            104.06 GROUNDS FOR SUSPENSION OR TERMINATION

            104.07  ALCOHOL AND CONTROLLED SUBSTANCE POLICY

105.00 GENERAL DUTIES

            105.01 RESPONSIBILITIES FOR ISSUED EQUIPMENT

            105.02 ABSENCES

            105.03 RELIEF FROM DUTY

            105.04 CORRECT ADDRESS AND PHONE

            105.05 WEARING REGULATION GEAR AND UNIFORMS

            105.06 GEAR KEPT AT STATION

            105.07 CLEANING APPARATUS

            105.08 PLACING EQUIPMENT OUT OF SERVICE

            105.09 OPERATION OF RADIOS

106.00 RESPONDING TO A CALL

            106.01 DESIGNATED DRIVERS

            106.02 WAITING FOR A FULL CREW

            106.03 EMERGENCY RESPONSE WITH APPARATUS

            106.04 USAGE OF RADIO EN ROUTE

            106.05 GUIDELINES IN CASE OF ACCIDENT

107.00 APPARATUS RESPONSE

            107.01 STRUCTURAL FIRE

            107.02 GROUND COVER FIRE

            107.03 VEHICLE FIRE

            107.04 VEHICLE ACCIDENT RESPONSE

            107.05 FALSE ALARM GUIDELINES

            107.06 MUTUAL AID RESPONSE

            107.07 OTHER EMERGENCY RESPONSE

108.00 RESPONSIBILITIES OF MEMBERS AT INCIDENT SCENE

            108.01 CHAIR OF COMMAND

            108.02 SENIOR OFFICER PRESENT

            108.03 ESTABLISHING COMMAND POST

            108.04 RESPONSIBILITIES OF OFFICERS

            108.05 RESPONSIBILITIES OF MEMBERS

109.00 RETURNING TO STATION

            109.01 RADIO GUIDELINES

            109.02 READYNG OF EQUIPMENT

            109.03 PUTTING APPARATUS BACK IN SERVICE

110.00 MAINTENANCE

            110.01 RESPONSIBILITIES

            110.02 PARTICIPATION

111.00 TRAINING

            111.01 PARTICIPATION

111.02 CERTIFICATION

            111.03 MEETING STATE REQUIREMENTS

            111.04 EMT/EMS TRAINING

112.00 MEETINGS

            112.01 TIME

            112.02 PARTICIPATION

            112.03 OFFICER MEETINGS

            112.04 SPECIAL MEETINGS

            112.05 BOARD OF TRUSTEES’ MEETING

113.00             ACKNOWLEDGEMENT OF RECEIPT AND UNDERSTANDINGS

STANDARD OPERATING GUIDELINES

100.00             INTRODUCTION

            100.01             PURPOSE OF MANUAL

            This manual is for the guidance and information of fire department personnel.  Its purpose is to give department members as complete information as possible regarding the standard operating guidelines and general knowledge for proper conduct and behavior while representing the Symsonia Fire Department.

            100.02             DUTY CITIZENS

            In service to the public, the department member must remember that his first duty to the citizens of this community is the protection of life and property, and that he has committed himself to special service whether it is rescue, fire protection, fire prevention, or other such services deemed necessary.

            100.03             FAMILIARIZATION WITH SOG’S

            In order to properly fulfill their duties, it is essential that all members become familiar with all rules, regulations, and standard operating guidelines pertaining to their position and conduct themselves in a manner, both on and off duty that will not in any way discredit the fire department.  Each department member shall receive, read, and understand the contents of this manual. The manual may be in a digital format.  He shall sign an acknowledgement of receipt and understanding statement which shall be kept in his personnel file, and also be given a copy of the manual for future reference.

            100.04             RIGHT TO AMEND, REVOKE, ADD TO OR DELETE

            The officers and Board of Trustees of the Symsonia Fire Department reserve the right to amend or revoke any of the information contained herein regarding standard operating guideline, or to make additions to, or delete from this document any information such as circumstances may require.  No arbitrary rules can be established which will cover all cases arising in the general performance of department duties; some things are left to the intelligence and discretion of the individual.  If this discretion is used by the department member wantonly or consistently, he shall be answerable to the Chief or Board of Trustees.

101.00             CHIEF

            101.01             HEAD OF DEPARTMENT

            The Chief shall be the head of the department, subject to all laws of the State of Kentucky, Graves County Ordinances, fire department bylaws, standard operating guidelines, and the Board of Trustees.

            101.02             RESPONSIBILITIES

            The Chief shall be held responsible for the general condition and efficient operation of the department, the training of its members, and the performance of all other duties imposed by the agencies, documents, and boards mentioned in SECTION 101.01.

101.04             INFORM CITIZENS

            The Chief shall make every effort to see that the citizens of the Symsonia community are kept well informed of any fire related hazards and informed of the activities of the fire department.

            101.05             RECORDS AND INVESTIGATIONS

            The Chief shall ensure that each fire is carefully investigated to determine its cause, and when incendiarism is suspected, he shall secure and preserve all possible evidence for future use in any court actions that may result.

102.00             DEPUTY / ASSISTANT CHIEF

            102.01             APPOINTED BY THE CHIEF

            There shall be a Deputy and / or Assistant Chief appointed by the Chief of the department.  He shall report to the Chief in all matters, and shall assist the Chief in incident command and discharge of duties.

            102.02             RESPONSIBILITIES

            The Deputy / Assistant Chief shall be responsible for all duties assigned to him by the Chief and shall be responsible for ensuring that all training records and incident-related reports are properly completed and reported to the proper state agencies.

            102.03              COMMAND IN ABSENCE OF CHIEF

            In the absence of the Chief, the Deputy / Assistant Chief shall assume command of the department and is responsible in all aspects of the department, with full powers and responsibilities of the Chief.

103.00             OFFICERS AND MEMBERS

            103.01             CAPTAIN

            Candidates for the position of Captain shall be recommended by the officers of the department to the Chief for consideration and approval. The duties and responsibilities of the Captain include, but are not limited to those duties and responsibilities outlined by the Symsonia Fire Department Bylaws.

            103.02             LIEUTENANT

            Candidates for the position of Lieutenant shall be recommended by the officers of the department to the Chief for consideration and approval.  The duties and responsibilities of the Lieutenant include, but are not limited to those duties and responsibilities outlined by the Symsonia Fire Department Bylaws.

            103.03             ENGINEER

            Candidates for the position of Engineer shall be recommended by the officers of the department to the Chief for consideration and approval.  They shall be appointed for their driving and mechanical ability and shall be thoroughly familiar with the operation of the apparatus and equipment thereon.  The duties and responsibilities of the Engineer shall include, but are not limited to those duties and responsibilities outlined in the Symsonia Fire Department Bylaws.

103.04             SUB-ENGINEER

            Candidates for the position of Sub-Engineer shall be recommended by the officers of the department to the Chief for consideration and approval.  They shall be appointed for the driving and mechanical ability and shall be thoroughly familiar with the operation of the apparatus and equipment thereon.  The Sub-Engineer shall assume the duties and responsibilities of the Engineer in his absence.  Those duties and responsibilities shall include but are not limited to those duties and responsibilities outlined in the Symsonia Fire Department Bylaws.

            103.05             FIREFIGHTER

            The position of the firefighter shall be filled in accordance with all criteria outlined in the Symsonia Fire Department Bylaws.  Each applicant desiring to attain firefighter status shall be of good physical health, emotionally stable, and shall participate in as many training, maintenance, incidents, and other special exercises as possible.  Members shall give strict obedience to all rules, regulations, standard operating guidelines, and bylaws of the department as well as to the orders and instructions of their officers.  The duties and responsibilities of the Firefighter shall include, but are not limited to those outlined in the Symsonia Fire Department Bylaws.

            103.06             TRAINING OFFICER

            The position of Training Officer is a staff position and shall be appointed by the Chief base upon recommendations of the officers.  The Training Officer shall be a Kentucky Certified Fire Service Instructor and shall comply with all governmental rules and regulations regarding its position.  The duties and responsibilities of the Training Officer shall include, but are not limited to those outlined in the Symsonia Fire Department Bylaws.

            103.07             EMS OFFICER

            The position of EMS Officer is a staff position and shall be appointed by the Chief based on recommendations of the officers.  The EMS Officer shall be a Kentucky Certified Emergency Medical Technician and should demonstrate leadership ability and sound judgement during an emergency.  The duties and responsibilities of the EMS Officer shall include, but not be limited to those outlined in the Symsonia Fire Department Bylaws.

            103.08             SAFETY OFFICER

            The position of Safety Officer is a staff position and shall be appointed by the Chief based on recommendations of the officers.  The Safety Officer shall have a thorough knowledge of NFPA standards on Safety 1500 and 1501 and shall demonstrate leadership ability and sound judgement during any training session or emergency incident.  The duties and ability of the Safety Officer shall include, but not be limited to those outlined in the Symsonia Fire Department Bylaws.

            103.09             MAINTENANCE OFFICER

            The position of Maintenance Officer is a staff position and shall be appointed by the Chief based on recommendations of the officers.  The Maintenance Officer shall have a thorough knowledge of all equipment and apparatus and shall demonstrate leadership and good mechanical ability.  The duties and responsibilities of the Maintenance Officer shall include, but not be limited to those outlined in the Symsonia Fire Department Bylaws.

            103.10             PUBLIC INFORMATION OFFICER

            The position of Public Information Officer is only to be manned by a chief officer, or their designee. If approached by the media, and asked for a comment, your response should be “No Comment”. Any emergency we respond to, under no circumstances shall information be published on social media about the event. It is however acceptable to share from the official Symsonia fire department social media pages.

104.00             MEMBERS

            104.01             APPLICATIONS AND REQUIREMENTS

            Each applicant desiring to become a member of the Symsonia Fire Department shall meet all criteria stated in ARTICLE I, SECTION I of the Symsonia Fire Department Bylaws.

            104.02             TRIAL PERIOD – DUTIES

            Each applicant who meets the criteria for membership as stated above shall prescribe to all criteria of attaining full membership as stated in ARTICLE I, SECTION II of the Symsonia Fire Department Bylaws.

            104.03             CONTINUING DUTIES

            Once an applicant/trainee has met all criteria for full membership, he shall be required to respond to incidents, attend training sessions, drills, meetings, and other fire department activities as prescribed by the Symsonia Fire Department Bylaws.

            104.04             OFFICERS AND MEMBERS CONDUCT

            All officers and members shall conduct themselves in a manner befitting their position and may adopt and adhere to a prescribed code of ethics for volunteer firefighters.

            104.05             CARE OF EQUIPMENT AND GROUNDS

            Each member shall be responsible for proper care and maintenance of his assigned equipment.  Any damages resulting from improper care and neglect shall be the responsibility of the member the equipment is assigned to.  Any member who wishes to use the building and grounds shall accept full responsibility for any damages resulting from such use and all buildings and grounds shall be cleaned and left in original condition or better upon vacating premises.  All members shall also prescribe to all articles of the bylaws pertaining to equipment, building, and grounds.

            104.06             GROUNDS FOR SUSPENSION OR TERMINATION

            Any member not prescribing to all terms, obligations, duties, rules, or regulations of the Symsonia Fire Department may be subject to suspension or termination.  Such action will be based on recommendations by the officers and Chief to the Board of Trustees of the Symsonia Fire Department.  Examples of those actions that may lead to suspension or termination include, but are not limited to: failure to meet criteria for continuing membership, insubordination, misuse of fire department equipment or apparatus, misuse or abuse of alcohol or drugs during fire department activities, conviction of a felony or misdemeanor, offensive conduct, or any other fire department violation which requires disciplinary action.  Any applicant or member charged shall be given opportunity to appeal and be heard by the Board of Trustees as outlined in the KRS laws.  The Board of Trustees has final authority on all personnel matters brought before them.

  104.07                       ALCOHOL AND CONTROLLED SUBSTANCE POLICY

SECTION 1 – OBJECTIVE:

It is the goal of this policy that no member of the Symsonia Fire Department is ever under the influence of either alcohol or an illegal controlled substance while responding to alarms, working on the fire ground, attending training, at fire department meetings or attending fire department events so as to prevent harm to self or others and to prevent damages to the reputation and professional image of the fire department. A controlled substance is defined as a drug or chemical whose manufacture, possession, or use is regulated by a government, such as illicitly used drugs or prescription medications that are designated by law. This does not include prescription medication prescribed to you by your doctor taken as directed. At any time a member feels they may have a problem with drugs or alcohol, please contact a chief officer and we will assist that member in finding help. Each person will be helped on a case by case scenario, and will have to become inactive while being treated.

SECTION 2 – GUIDELINES:

  1.       No member of the Symsonia Fire Department shall respond to an alarm, drive any fire department owned vehicle, attend training drills, attend fire department meetings, be on fire department grounds or attend any fire department event while under the influence of either alcohol and/or an illegal controlled substance.
  • Members shall be considered to be under the influence of alcohol when they appear visibly intoxicated, visibly under the influence of an illegally controlled substance or a controlled substance not used as prescribed or when their blood alcohol concentration is 0.04% or above.
  • No member of the Symsonia Fire Department shall, at any time, be permitted to “sleep off” their intoxicated state on fire department owned property. This includes all members.
  • The members of the Symsonia Fire Department agree not to consume any alcoholic beverages or illegal controlled substances while on fire department property, while on fire ground operations, while in fire department vehicles or while otherwise engaged in fire department activities. This includes all fire department functions. The command staff (Lieutenants, Captains, and Chief Officers) shall have the authority to deny any members participation if they are suspected of being under the influence of illegal drugs or alcohol.
  • All members of the Symsonia Fire Department shall sign the form pertaining to this policy indicating that they have read and understand this policy, agree to be bound by the policy and consent to be tested for the presence of alcohol and/or controlled substances in accordance with this policy. Any member who refuses to sign this policy shall not be permitted to participate in any emergency or non-emergency fire department activities and will have their membership revoked.
  • Any member of the Symsonia Fire Department convicted of D.U.I.(driving under the influence KRS 189A.010) of either alcohol and/or a controlled substance shall have their fire department membership terminated for a minimum of 5 years per 739 KAR 2:100.
  • No member, while wearing Symsonia Fire Department identifiable items, (IE: uniform, shirt, hat, etc.) shall consume or serve any alcoholic beverages in public.
  • In the event any member is suspected of violating the terms and provisions of this policy, the chief may request the suspected member to undergo testing to determine the presence of alcohol or controlled substances. In addition, all members consent to such testing in the following events.  
    • Investigation of a vehicular accident involving fire department apparatus or involving a personal vehicle while responding to a fire department alarm or function.
    • Investigation of a fire ground or training accident involving property damage or personal injury.
    • Random screening.
    • Where there is reasonable suspicion of either alcohol and/or a controlled substance abuse.

SECTION 3 – TESTING

Testing for alcohol when suspected may be done by way of the Graves County Sheriff’s Department or by the Kentucky State Police. If a member does not believe the testing was accurate, the member may, at their own cost, seek professional testing with a licensed testing facility within a 2 hour time frame of the test.

Testing for a controlled substance shall be performed by a health care professional, or drug screening company as determined in advance by the fire departments board of trustees. All alcohol and drug testing shall be taken in accordance with the procedures prescribed by Kentucky laws.

Symsonia Fire Department will not release the specific results of any specific testing to anyone other than the officers, board of trustees of the department, or law enforcement if involved. However, should a member request a hearing before the board of trustees, the results may be released as part of the hearing process.

When random drug testing is being held, it will be on a regular training meeting night. Names will randomly be selected by the drug screening company and no member, including officers, will know who will be selected for screening until it is announced by the screener. If you are absent during a training that drug screens are being held, and are selected for a random drug test, you will be contacted by a chief officer for other testing arrangements to be completed in a timely manner. If it is absolutely not possible for any arrangement to be made for you to take the random test, you will be given one (1) opportunity to skip the selection. If any subsequent screens are not taken, you will be subject to suspension, and potential termination as directed by the board of trustees. 

SECTION 4 – HEARING

Any member who feels he or she is aggrieved by this policy may request a hearing before the board of trustees at which the member may present evidence of any private testing or witnesses in his or her behalf.

SECTION 5 – DISCIPLINARY ACTION

Any member of the Symsonia Fire Department who violates this policy, including the refusal to participate in a test for alcohol when requested by an officer, or controlled substances is subject to immediate suspension, and/or termination as directed by the board of trustees.

105.00             GENERAL DUTIES

            105.01             RESPONSIBILITY FOR ISSUED EQUIPMENT

            All fire department applicants/members are responsible for any equipment issued to them.  If issued equipment is damaged, lost, or destroyed (other than normal wear and tear) they shall repair, replace, or pay for repair or replacement of said equipment.  All issued equipment shall be returned to the Chief upon termination.  All equipment shall be kept clean and ready for immediate use, and shall be available and subject to any and all surprise inspections as deemed necessary by the Chief.

            105.02             ASBSENCE

            Any absence from fire department activities shall be either excused or unexcused as prescribed by the Symsonia Fire Department Bylaws.

            105.03             RELIEF FROM DUTY

            Any applicant/member desiring relief from duty during any fire department activity may do so, with just cause, upon notification to his immediate commanding officer and upon being replaced by one equally or more qualified for the position being filled.

            105.04             CORRECT ADDRESS AND PHONE

            Any applicant/member who changes address and/or phone (or any other change in pertinent data) must notify the Training Officer within 7 days of the change.  Neglecting to notify the Training Officer may result in disciplinary action.

            105.05             WEARING REGULATION GEAR AND UNIFORMS

            Any applicant/member shall wear all gear issued to them in the manner designated by manufactures guidelines.  Full turnout gear shall be required at any incident and at any drill or training exercise as deemed necessary by the Training Officer, Safety Officer, or Chief.  Wearing of uniforms shall be allowed during any official fire department function in a manner and style prescribed by the Chief. 

            105.06             GEAR KEPT AT STATION

            As prescribed by ARTICLE I, SECTION II of the Symsonia Fire Department Bylaws, ISSUANCE OF EQUIPMENT, all turnout gear and issued equipment shall be kept at the station when not being used in an official capacity unless prior approval is given by the Chief.

            105.07             CLEANING APPARATUS

            All equipment is to be properly cleaned, inspected, and properly prepared after each use according to manufacturer’s guidelines.

            105.08             PLACING EQUIPMENT OUT OF SERVICE

            Any equipment, tools, or apparatus, deemed broken, unfit or unsuitable for proper use shall be taken out of service, removed from apparatus if necessary, and properly tagged as such.  Immediate notification shall be given to the Maintenance Officer and Chief so immediate repair can be made.

            105.09             OPERATION OF RADIOS

            Operation of radios shall be limited to emergency use only.  Furthermore, communication shall be limited to official use only.  There shall be no communication not pertaining to the direct operation of the Fire Department.  This includes reference to patient names and other personal information of the kind.  

106.00             RESPONDING TO A CALL

            106.01             MEMBERS REPORT TO STATION

All members shall report to the station when summoned for an incident.  If apparatus has already responded, personnel remaining at the station may radio the officer in charge at the scene for further instructions regarding stand-by or response.  Only in special instances, the Chief may allow members to respond directly to an incident and permission must be granted by him.  No firefighters other than officers may respond to the scene of a 10-46 in their personnel vehicles.  All firefighters must respond to the fire station and await further orders and instructions.

106.02             DRIVERS

  Drivers of any of the apparatus owned by Symsonia fire department must be approved by the chief and put through the proper drivers training. Preferably, an officer is to ride in the front passenger seat (officers seat) when responding to an incident. All drivers must demonstrate good driving ability, must have a valid driver’s license, must not be convicted of any driving offense in the past 5 years, and must be certified at least once a year in a certified driver training class.  Any driving offense must be immediately reported to the Chief.

106.03             WAITING FOR FULL CREW

Apparatus drivers should wait for a full crew responding to an incident as circumstances allow.  If there are no other arrivals before responding, the Engineer, Sub-Engineer, or Officer responding should notify Central Dispatch of the response.

106.04             EMERGENCY RESPONSE WITH APPARATUS

Any emergency response with apparatus shall be Code 3 (lights and siren active), and driver shall obey all traffic laws as prescribed by Kentucky Revised Statutes regarding emergency vehicles and local traffic laws.  All occupants riding on apparatus shall do so in a safe manner as prescribed by NFPA Regulations.

106.05             USAGE OF RADIO EN ROUTE

As prescribed above, radio usage shall be limited to engineers and officers during emergency use only.  When en-route those authorized shall notify Central Dispatch of the unit responding, and shall carry out such communications necessary for safe response to the incident and relay any necessary information to and from the incident scene such as directions, time of arrival, and other apparatus or personnel needed.

106.06             GUIDELINES IN CASE OF ACCIDENT

In case of an accident when responding to or returning from an incident (either apparatus or personnel vehicle) the driver or someone at the accident scene must immediately notify the Chief and Central Dispatch as to number of  personnel/civilians involved, injuries, medical or police assistance needed, and should request those appropriate agencies to respond.  No personnel shall leave the scene of an accident until scene is properly secured.

107.00             APPARATUS RESPONSE

            107.01             STRUCTURAL FIRE

In the event of a structural fire, all first line pumpers are to respond.  Additional manpower and equipment will be requested as deemed necessary by Officer in Charge at the scene.

107.02             GROUND COVER FIRE

In the event of a ground cover fire, all brush units shall respond followed by first line pumpers if needed for water shuttle.  Additional manpower and equipment will be requested as deemed necessary.

107.03             VEHICLE FIRE

In the event of a vehicle fire, one first line pumper shall respond.  Additional manpower and equipment will be requested as deemed necessary.

107.04             VEHICLE ACCIDENT RESPONSE

In the event of a vehicle accident, unit 6151, unit 6181, and if needed unit 6152 will respond. Additional extrication and emergency medical personnel will be requested as deemed necessary. No firefighter other than officers may respond to the scene in his personal vehicle unless authorized by the officer in charge (Maximum of 2 Personally owned vehicles on scene).  All firefighters must respond to the fire station and await further orders and instructions.

107.05             INVESTIGATION GUIDELINES

In the event of an investigation, response will be dictated by the appropriate event (i.e. response to investigate a brush fire would dictate response of brush units).  All other personnel should stand-by until investigation determines a non-emergency situation.

107.06             MUTUAL AID RESPONSE

In the event of a mutual aid request, all members shall respond to the station and await further direction from the Chief or his designated Officer in Charge.  Tankers trucks shall respond first and followed by pumper trucks if requested.  If manpower is requested, all non-primary vehicles may be used for transport.

107.07             OTHER EMERGENCY RESPONSE

In the event of any other emergency response such as a hazardous materials incident, all personnel shall report to the station, radio Central Dispatch and follow proper guidelines as directed.

 108.00                        RESPONSIBILITIES OF MEMBERS AT INCIDENT SCENE

            108.01             CHAIN OF COMMAND

The proper chain of command as prescribed by the Symsonia Fire Department Bylaws shall be observed for all incidents.

            108.02             ESTABLISHING COMMAND POST

If a command post is deemed necessary, it shall be designated by the Chief upon his arrival at the scene.  Said command post shall be clearly visible for all responding agencies and shall be the center of all fire ground communications.

             108.03                        RESPONSIBILITIES OF OFFICERS

Responsibilities and duties of all officers shall be in accordance with those prescribed by the Symsonia Fire Department Bylaws, SOG’s, and shall be conducted in accordance with all NFPA standards.

108.04             RESPONSIBILITIES OF MEMBERS

Responsibilities and duties of all members shall be in accordance with those prescribed by the Symsonia Fire Department bylaws, SOG’s and shall be conducted in accordance with all NFPA standards.

109.00             RETURNING TO STATION

            109.01             RADIO GUIDELINES

Use of radios shall be limited to the personnel designated in SECTION 106.05.  The senior officer present shall notify Central Dispatch regarding all units returning to station and other communications necessary to terminate activities.

109.02             READYING OF EQUIPMENT

All personnel responding to initial call are required to return to the station and participate in readying all apparatus and equipment for the next response.  Readying of equipment may include cleaning, repairing, replacing, and replenishing of equipment.

109.03             PUTTING APPARATUS BACK IN SERVICE

Once all apparatus and equipment is prepared for the next response, official notification that equipment is back in service should be made to either Central Dispatch or Senior Officer.

110.00             MAINTENANCE

            110.01             TIME

Normal maintenance activities shall be carried out on the first Monday of each month at 7PM, unless it is a training night, then maintenance would be the following Monday at 7PM.Other maintenance days/nights may be called as deemed necessary.

110.02             RESPONSIBILITIES

All members shall carry out all necessary maintenance activities as directed by the Maintenance Officer or Officer in Charge.

110.03             PARTICIPATION

All members shall be required to participate in maintenance activities.

111.00             TRAINING

            111.01             PARTICIPATION

Normal training activities shall be carried out when scheduled.  Other training and special schools may be held as needed.  All members are required to participate in all training activities.  Members may participate in any state approved training in order to acquire hours for state training certification.  This should not, however, replace participation in Symsonia Fire Department training sessions.

111.02                         CERTIFICATION

All members must meet the initial 150-hour training requirements of the State of Kentucky and shall obtain a minimum of 20 hours a year to meet both state requirements as certified firefighter and membership in the Symsonia Fire Department.  Members shall perform duties within the limits of their certification.  Other special certifications may be required by the Training Officer to meet department standards and maintain positions (i.e., driver certification, First Aid and CPR, etc.).

111.03             MEETING STATE REQUIREMENTS

As stated above, all members shall meet state training requirements.  Failure to do so may result in suspension and/or termination from the fire department.

112.00             MEETINGS

            112.01             TIME

Fire department meetings shall be held in conjunction with normal training sessions.  Other meetings may be scheduled as deemed necessary.  The normal starting time for fire training meetings is 7:00 PM.

112.02             PARTICIPATION

All members should attend as many meetings as reasonably possible, unless excused by the Chief or an Officer as stated in SECTION III, GENERAL MEMBERS of the Symsonia Fire Department Bylaws.

112.03             OFFICERS MEETINGS

Officers meetings shall be called by the Chief as deemed necessary.

112.04             SPECIAL MEETINGS

Special called meetings shall be scheduled as deemed necessary by the Chief.

112.05             BOARD OF TRUSTEES MEETINGS

Board of Trustees meetings will be held on the 2nd Monday of each month at 7 PM in the fire department meeting room.  When the meeting time falls on a holiday, the regular monthly meeting will be held on the following Monday in the fire department meeting room.  Other special Board of Trustees meetings may be held as necessary.